Using ABLE 6.6 Webserver

8/6/2004

Starting up

1.      Click on ABLE Webserver icon

2.      Enter the account you want to access, if not already listed

3.      Log in with your user ID and password.

 

Quitting ABLE

Always click on File on the ABLE menu bar to log out to make sure settings are saved.

 

Never use the IE menu bar while in ABLE, because it will knock you out of ABLE and lock up the item or title that was on the screen.  Once locked, that item or title will not be accessible until the next day when we reboot our system.

 

Purging lot information

ABLE has an automatic purge that runs every weekend.  It deletes Lots that were created more than 6 ago.

Creating a lot

1.      Click on Lot

2.      Enter lot ID in space provided, then hit enter

3.      Click on apply, then close

 

Adding items to a lot

Existing periodicals

¨      With the Key (top left) set to Title: Text, enter 1st two letters of up to the 1st four words of the title in the space above the right arrow è

¨      Hit enter, to bring up the title, or select the correct title if a list is displayed

¨      Use the tab key to move between variables

¨      Enter variable information to the right of the blue prompts (V, M, Y, Call #, etc.).  If you happen to inadvertently delete a variable, reenter it, making sure you highlight the variable letter, then right click and select variable. The best way to correct any error you make is to clear the screen by hitting F3 and start over.  The Title record will come back without the error.

¨      If special instructions are required, click on Collation to get to the Collation screen to enter extra special codes, or click on Instructions in the bottom right of the screen.  If you use the Collation window, select options using the down arrow to the right of the field.  If you are entering more than one extra special code, after you have selected a code, hit enter to create another code field.  Use the Source field to select Title Record if you want the extra special to always be used with the title, otherwise the default is manual entry for one-time use for that binding. Click on Apply, then Close, then Update Title for permanent changes. If you use the Instruction window, enter instructions in the Bindery window (to permanently add them to the Title), then click on Apply, then Close. (Information entered into the Temporary will not be saved to the Title---this is for Once ONLY instructions).  Instructions put into the LIBRARY tab, are for the library only—the bindery does not see these instructions—they will be saved when you update the record.  If you want the instruction to stay with the item or title record, click on the update title button.

¨      Click on Add Item or hit Alt I to add item to lot

¨      Enter new variables if working with the same title, or click on Clear (F3) to clear the screen to start a new title search.

 

New periodical titles

¨      Enter format code (02 for Standard periodical) in format space and hit enter with cursor still in the format window.

¨      Enter cover color codes and print color codes either by typing in, or selecting the code using the down arrow for the code

¨      Enter title in caps. with back slashes \  between words

The old version of ABLE, still in the bindery, only has 13 lines of text allowable.  So anything lower than that in the new ABLE gets cut off when it is converted to ABLE bindery 5.0, and what is worse, when you restore, it will update a periodical title without the information that was cut off. 

 

If you notice info. lower than 13 lines from the top (across from the spine measurement), delete some of the blank lines on the screen by putting the cursor in a blank line in the fnt column and delete.

 

¨      When entering your title information, ABLE 6.4 will wrap text at the end of the line to the next line.  Until early 2002, we will still be using ABLE 5.0 in the bindery, which has a problem with this “wrapped text”.  If you see the text wrapping, please delete the text on the new line, go back to the end of the last word in the fist line of text, hit the enter key to go to the next line, and then continue typing in the text.

¨      If you get a message that the text is too long, over 45 characters, just make shorter lines of text by going to the right of the backslash at the end of a word and hit the enter key.

¨      Enter  variables*

¨      Click on Cover Image/Cover Proof to view spine

¨      Click on Add Title or hit Alt T to add title

¨      Click on Add Item or hit Alt I to add item to lot

*If a new variable prompt is required, for example P for pages in level 8, type 8 in the level column below level 9, then type in P for pages to the right of the level and under the variable in level 10, then highlight the P with the left button on your mouse, then click on the right button of the mouse and click on variable.

 

Please note superscripts, subscripts, accents, comments, cut, copy, and paste are created in the same way by highlighting text, and right clicking to perform the action. The Cut, Copy, Paste using the popup menu in the title area is ONLY for the special cut, copy, paste operations for font/pitch/placement/level and text.  If you want to copy/paste into ABLE from another application, use the Edit menu or Ctrl-X, Ctrl-V, Ctrl-C.

 

 

If you use the delete key to delete information in the text area, and delete too much, it pulls the text in lower lines up, and out of sync with the levels. If that happens, it is best just to clear the screen and start over. A safer way to delete would be to highlight with your mouse and then hit the space bar.

 

Monographs and items not in the database

¨      Enter format code in format space and hit Enter.  You can review the format codes by using the down arrow on the Class selection on the left of the screen.  When you enter the format, both category and class will be automatically selected.

¨      Enter cover color codes and print color codes either by typing in, or selecting the code using the down arrow for the code

¨      Enter title and author information in caps. with back slashes \ between words and two or three back slashes between the title and author information to skip either one or two lines.

¨      Click on Cover Image/Cover Proof to view spine

¨      Click on Add Item or hit Alt I to add item to lot

¨      For the next book using the same format, type over existing information, or clear the screen and enter format code.

 

Updating or removing titles and item

¨      For titles: with Key set to Title: Text, bring up title, make changes and Update title or hit Alt U.  To remove permanently, hit Alt R.

¨      For items: with Key set to Lot: Item, enter the item number in the space above the right arrow è, hit enter to bring of the item record, make the changes and click on update item or hit Alt U, then click on Print and Reprint UBS to print out a corrected binding slip.  To remove permanently, hit Alt R.

 

Using Z-Link to pull title information from your Z39-50 ILS into ABLE

1.      Set your format to the class of binding you want

2.      Hit Alt Z to go to Z-Link window

3.      Click on database selection and then click on the database you want

4.      Enter search element, I would suggest the ISBN, then click on search

5.      Double click on the correct volume to import into ABLE

6.      Add back slashes where necessary and delete any extraneous information.

7.      Click on Cover Image/Cover Proof to view spine

8.      Click on Add Item or hit Alt I to add item to lot

9.      Hit Alt Z to do another Z-link search

10.  If your barcode number is listed in your marc record (in addition to item record), and barcode selected as a search criteria in Z-link, you will be able to scan the barcode and bring the information into ABLE.

 

Producing and Restoring lots (Transferring and Receiving)

1.      Type Alt B or click on Window and Bindery Transfer

2.      Click on Window, then Lot and enter in the number of cartons being sent, the date you are shipping, and the date you expecting the shipment to return, then click on apply, then close.  With this information input, a printout of the Production Summary report can be included with shipment as a packing list. 

3.      To produce a lot, make sure that internet is chosen in the drive/destination field, then click on Transfer to bindery.

4.      To restore a lot from the bindery click on Receive from Bindery

 

Printing reports

ABLE 6.6 does not automatically produce Lot Item, Lot Summary or Lot production reports.  To produce these and all other reports:

1.      Type Alt P or click on Window then Reports

2.      Select the report and then the sort criteria, then click on next

3.      Make sure the correct lot is listed for lot related reports, then click on to screen and select pdf format.

4.      Once Acrobat has opened, the report will be displayed and could then be printed. To save the pdf as a file, click on File in Acrobat.  You’ll notice that Save and Save As are not available, but you can however choose Send, then Page by Email. Send the page to yourself, then from the email you receive, save that to file.

For the Lot Item report: select “LOT ITEM” report, then the sort criteria, TEXT or CALL then click on NEXT, then click on “TO SCREEN”, then click on “PDF”)

 

Help

An on-line manual is accessed through clicking on the Help button in the upper right of the main screen.  Instructions relating to subjects in drop down windows are accessed through the Help button in the bottom right of the window.